Employee Details S.M.P.
Employee Details S.M.P.
Apply S.M.P.
Tick this to enable the boxes below.
Expected Week of Child Birth
This is the week that the Child Birth is due. The date is entered via the 'Avg Pay' button (see below). You require to be notified of this. Keep the 'MAT B1'.
The Employee needs to have been working for you 15 weeks before Expected Week of Child Birth, the 'Qualifying Week'.
The employee needs to have worked for you continuously for at least 26 weeks up to the 'Qualifying Week'
Avg. Pay
This brings up the Average of 8 weeks pay form, when you enter the date, the amounts of previous pay should come up which can be altered. The average pay is calculated & brought back to the main form.
Average weeks pay over 8 weeks
This amount must be over the Lower Earnings Limit, and that figure is also used to calculate the SMP at the higher rate (%). This figure is brought over from 'Avg Pay' button. The calculation is for the 8 weeks prior to 15 weeks from Expected week of confinement.
Planned maternity leave
Recording purposes.
Date of Birth
Recording purposes./p>
Date paid leave starts
Use the date that the employee left work.
CalcPay will use this date to calculate how many weeks to pay and start paying SMP.
The payment is in whole weeks from the 'Date paid leave starts' to the payrun date, (less weeks already paid)
Weeks paid at % Rate ( Higher)
Weeks paid at Standard Rate (Lower)
The program calculates and enters these numbers for you.
You only need to enter an amount here if you are commencing to use CalcPay while a SMP is in progress, bt entering the number of weeks already paid from your manual records.
Weeks not paid at all
If the employee works and gets paid during a maternity period, she should not get paid her maternity for the corresponding period. This is reflected here. You can enter the no of weeks not to be paid in the CalcPay Process Payroll if you wish.
Please note you can use the 'Keep In Touch' KIT days to overcome this.
Finished
The CalcPay will automatically tick the finished flag.
You can also manually tick it to prevent any more calculations.
Returned To Work
Recording purposes.
It is possible for a woman to have 2 maternity periods in 1 Tax year, clear the entries for the first period if this happens.
Records re SMP
The payment details of the above are recorded on the P11 & P14. You should keep your own record of the weeks taken, and days worked etc.
CalcPay will automatically calculate the recovery of SMP in the P30 monthly payments, please ensure that if you are a 'Small Employer' you have stated so in Employer/Employer Details 'Allowed small employers relief'.
HMRC Info
Please read the HMRC manual
HMRC Statutory Pay
HMRC Maternity and Paternity calculator for employers
HMRC Manual Calculation
If an employee leaves during Maternity you are still due to continue to pay for the maternity pay.
This can be done 2 ways:
1)She leaves and gets a P45. You then process the SMP by clicking on 'Employee/EmployeeDetails' 'Make payment after leaving', this will change the Tax Code to 0T wk1/mt1 basis.
The SMP will still be calculated for each pay period.
2) You pay her the sum due for the rest of the SMP in one lump payment. This will require you to Create a new pay heading called say 'Maternity Pay Balance'.
You enter the amount you are due to pay her. nb you will also be due to pay her any outstanding Holiday Pay.
In the Payrun & 'ProcessPay', 'Parenting' TAB, Mark any weeks being currently paid as 'Missed', this will mean that there is no entry in the 'Calc' TAB under 'Parenting'.
After you have printed payslips and reports update records as normal.
In 'Utilities/MidYearStart' enter the same date as you used for the payrun, choose the pay frequency then 'Some' and the employee.
In the SMP column enter the AMOUNT. Quit.
In the employee Details/M.P.A.S', remove the 'Weeks Not Paid' and increase the 'Weeks Paid' presumably to 33. Mark this as 'Finished'.
You can do the P45.
You can now do the RTI/FPS.
employeedetailssmp 12/09/12
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